Moving offices can offer numerous advantages such as reduced operation costs, accessibility to other businesses, or a wider market. Like moving into a new home, moving offices is a challenging task that needs adequate preparation beforehand. Here are the top ten factors to consider when moving to an office.
Tips for Office Movers
Besides hiring staff, relocating a business can also be a stressful task. Unfortunately, most companies postpone moving out due to the hassle involved. Moving to an office doesn’t need to be stressful. Below are tips to make office moving a smooth and easy process.
Begin the Planning Process Early
Irrespective of the size of your business, moving to an office is an overwhelming task. There are a lot of sensitive documents and equipment to move. Therefore, you should begin the planning process early.
Start by considering when you would like to move, how you will move, and how the move will affect your staff, clients, and the entire business. Planning ensures every little detail is taken care of to make the move effortless. Allow some months before the move to plan before the intended moving day.
Inform All Concerned People Who Need to Know About Your Office Relocation Before You Actually Complete the Shifting Process
Managing changes in your business will not be easy, especially when other people are concerned. Although an office move is exciting and brings about new opportunities, it holds its challenges. You should inform concerned people about your move beforehand.
Ensure you disclose your relocation plans to your staff early after confirming your relocation to help them adjust. Suddenly, moving offices can be stressful and unsettling to employees, but early communication helps minimize the uncertainty. You should also notify your clients of your business relocation to help you retain them even after the move.
Clean Old Data and Recycle Electronics
As you move, remember to clean old data. Clean data helps start over fresh and helps boost the overall productivity of the employees. It also enables the business to obtain the highest quality information to aid in day-to-day decision-making.
Undoubtedly, moving office equipment is hard, and the best option will be to discard the electronics in your business. However, you should aim to recycle to reduce pollution and minimize waste.
Refresh Business Materials
Moving office is a major change and decision that allows you to create a new strategy. While strategizing your new business plan in the new location, do not forget to refresh your business materials. You can choose to update your signage. Updated signage tells new clients of your presence. Other business materials you can refresh include branding and your online presence.
Get Ready for Uninterrupted Customer Support During the Moving
Your customers are the reason you are in business, and thus, you need to treat them with respect and regard them highly. Besides notifying them of your move, it is important to plan your move so that it doesn’t interrupt your service to them.
Although you can win over new customers when moving to a new location, you shouldn’t let go of your current customers abruptly. Ensure proper communication and customer support before, during, and after moving.
Move the Less Important Items First
After identifying the office, you will be moving to, start by slowly moving the less important and less bulky items first. When hiring a moving company, you will be paying per hour depending on how many items you need moving.
Therefore, you can cut the moving costs by buying office moving boxes, packing in the less important items, and moving them first. Leave the bulky tasks like office furniture moving and other electronics to the professionals.
Select a Moving Administrator
The moving process gets smoother when you select a person to focus on the move exclusively. It relieves you of the need to constantly worry about logistics, planning, and moving. Thus, saving you time and keeping everyone focused on more important business tasks.
When choosing a moving administrator, choose one with multi-tasking skills and experience delivering great results under a tight budget. Additionally, you can also use office management tools to manage the move easily.
Handle Delicate Items Carefully
Moving office equipment is the hardest part of the relocation. There are numerous fragile items that you should carefully handle. To minimize the risk of loss and damage, you should handle delicate items carefully. Things around the office that can easily break or are hard to replace are considered fragile.
When packing these items, get an office moving boxes that are big enough to fit the items and leave space for padding. Use a very strong tape and enough bubble wrap on the item to safeguard it during the moving process.
Secure Your System
Every business has its secrets, and you wouldn’t want yours leaking during the moving process. To prevent a breach of private company information, ensure you adopt measures to secure your system since you will be coordinating with people other than your staff. Lock all cabinets with work-related files, and discard any documents which will not be needed after the relocation.
Hire a Proficient Packers and Movers
To make moving an office easy and less time-consuming, it is important to hire a reputable moving company. You can go through the post office mover’s guide in your location to identify a list of possible movers you can contract. Depending on your budget, you can hire proficient packers to help with office depot moving boxes. Working alongside packers and movers saves time and will help settle faster at the new office.
Moving office is not an easy fit. However, with the right tips and help, you can make the process easy and smooth. Always plan to avoid unexpected expenses and to prevent slipping through the crack. You should also appoint a moving administrator to alleviate the stress associated with moving and keep everyone focused.
Always inform your staff, clients, and other people linked to your business about the move beforehand. Working with a team of professional packers and movers ensures that your office equipment arrives at the new office in good condition.