Tasks, to-do lists, reminders, meetings, and events are everywhere, and, most times, all over the place. And you would think that a handy planner would help, but does it? In this continuously evolving technological world, unified communications solutions is the answer.
A unified communications solution is a piece of equipment, software, or service, that facilitates interactive applications of multiple communication methods. It is a combination of various communication channels, including voice, video, and email.
In the workplace, it is used to simplify collaboration setups and is said to improve mobility, simplify management, and eliminate unnecessary costs, since you only have to use one platform.
Here are the most common methods of a centralised communications system that corporations use:
Voice over Internet Protocol
The Voice over Internet Protocol, or VoIP, allows users to communicate over an internet connection through voice messages and phone calls. The app may be mounted on desktops and tablets, depending on the choice of the firm or the customer. It means that employees who tend to work all day could easily make and receive calls as they work in front of a computer.
A cloud-based UC is a popular choice for a lot of companies, especially if there is a lack of in-house technical knowledge. Using a cloud-based solution is fast, reliable, and could be used with software only—hence the term software as a service, or SaaS.
Cloud-based systems are also affordable in terms of capital, so companies do not have to put the money upfront. However, the expenses will reflect on the operational scale.
Web Real-Time Communication
Web Real-Time Communication or WebRTC allows web browsers to collaborate without using a browser plugin or without installing a separation application. Similar to cloud-based software, WebRTC solutions are simple to use.
Additionally, a web developer could use WebRTC to add video, voice, and screen sharing features to various applications. Automated notifications could also be customised to remind collaboration events and deadlines.
As a growingly in-demand conferencing and communication tool, systems that feature video capabilities have become an integral part of the collaboration technology. Some brands also offer conference rooms, mobile capabilities, and desktop endpoints. In most software today, conferences could also be recorded, allowing users to use them in the future.
In fast-paced settings—as in most workplaces—collaboration is the number one contributor to team productivity. It helps a team leader delegate tasks, and the members understand their scope of work.
In a typical set-up where you need to physically address main issues and problems, it will be challenging. Now, with video solutions, this is possible and could even be more convenient. Video conferencing is useful when communicating with an internal team with third-party partners, clients, suppliers, and contractors.
Of course, as people today are comfortably focused on their smartphones even at work, having mobile-friendly unified communications solutions are essential. For certain companies with employees who require travelling, this will prove very useful. Both SMS and MMS are used in the workplace, unknowingly as part of the collaboration process.
Since a unified communications solution allows users to access communication tools from any device, employees no longer have to go through their computers all the time. Aside from being a useful collaboration tool, a company can now send out quick and affordable advertisements in the form of SMS notifications.